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Purge Data

The Purge Data Utility permanently deletes records that you no longer need from ChildPlus. This utility lets you purge records by program term. The way it works is that any family or participant who only has a participation record for the program term you are purging will be removed from ChildPlus Desktop. If a family or participant has participation records for multiple terms, however, will not be removed from ChildPlus Desktop and you'll still be able to view the program term that was purged (although it will be grayed out and view only) in the Enrollment module. Once the program term has been purged, you can print a list of the family members who were purged.

Proceed with caution! Before purging any data it is strongly recommended that you create an archive and run the Prepare for Next Program Term Utility. Once you purge records, they will be permanently deleted from ChildPlus.

Click here to print this information.

How to Purge Data Records in ChildPlus:

 

Before you begin: Make sure that all of your users have exited out of ChildPlus before you use the Purge Data Utility .

 

1. Click Setup > Data Utilities > Prepare for Next Program Term > Purge Data.
2. Click OK to confirm you want to purge data.
3. Check the box next to each program term that you want to purge.
4. Click the
5. Click Print Purge Report to print a list with the Name, ChildPlus ID, Age, and Birthday of each participant and family member that will be purged.
   

5. Review the report to verify that you want to purge all everyone listed on it.
6. Click on the Purge button when you are ready to purge the selected program term(s).
7. Type Purge to confirm that you want to purge the records.
8. Click Purge.

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	Getting Started		PIR Resources		Get Ready for Next Year
	What's New in This Version?		PIR Calculations Guide		Archive your Database
	ChildPlus e-books		PIR Reports		Create New Program Term
	Blank Paper Applications		ChildPlus PIR User Guide		Rollover - PNPT
	Frequently Asked Questions		2020-2021 PIR (OHS)		Closeout - PNPT
	Common Monthly Reports		PIR Frequently Asked Questions		Purge Previous Program Terms
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